Rental Agreement

Rental Type*

Please pick which rental type best fits your event. For parties or events lasting more than 6 hours with décor and/or more than 35 guests, rentals All Day Rentals are encouraged. Then, you have more than enough time to ensure you get to set up, clean up, and enjoy it too.

Check Availability*

Contact Details

Your Name*

First Last

Email*

Phone Number*

Mailing Address*

Street Address Address Line 2 City State ZIP Code

Age Verification*

By Checking this box, I confirm that I am 21+ years of age.

Are you renting the Clubhouse on behalf of an Organization?*

Yes, I am signing on behalf of an Organization (i.e. PTA, Non-profit, Business).

No, I am not signing on behalf of an Organization.

Name of Organization*

Title of Signer*

Phone Number for the Organization*

Event Details

Tell us about your event:*

How you ever rented The Clubhouse previously?:*

Yes

No

Number of Guests (Limit 65)*

Please enter a number from 1 to 65.

Number of Children*

Please enter a number greater than or equal to 0.

Oakwood Lincoln Park Neighborhood Association Clubhouse Contract and Rules

This Contract is effective of even date, upon completed reservation, between Oakwood Lincoln Park Neighborhood Association ("OLPNA") and you, (“Renter”) during the time and date scheduled herein this booking service, as well as any time during which the Renter and guests are present on the grounds of 916 Shamrock Ave Knoxville, TN 37917. The Parties agree to the following:

Facility Rules: The Renter acknowledges receipt of and shall follow and ensure that the Renter’s guests follow the terms and conditions set forth on the attached Facility Rules. The Renter agrees to follow state and local laws as applicable. OLPNA reserves the right to alter the Facility Rules at any time without notification to the renter.
Rental Fees, Security Deposit and Time Period: Renter will pay fees of $50.00 for each hour or partial hour of clubhouse use with a two-hour minimum or $400 for a full day. In addition, renters must submit a separate $50 refundable security deposit. The refundable security deposit will be refunded within fourteen (14) business days after the time of rental, if the renter is in compliance with the terms of this Contract and Rules. Rental time period must include the complete time period during which the renter is in possession of the clubhouse, including time required for set-up and clean-up.
Reservations and Payment: Applications should be made by emailing this signed contract and by making a deposit of $50.00 no fewer than seven (7) days in advance of the reservation date. Deposit must be made using PayPal or SimplyBook.me according to instructions at www.oakwood-lincolnpark.org. Any remaining payment must be paid through PayPal or SimplyBook.me no fewer than 48 hours in advance of the reservation.
Form of Payment: ALL payments must be made through PayPal. NO PAYMENT OF CASH OR CHECK WILL BE ACCEPTED.
Clubhouse Availability Schedule: Clubhouse availability is subject to the discretion of the OLPNA Board. All events should be scheduled during the hours of 8am-10pm and all events must be completed and the Clubhouse vacated no later than 10 PM. No more than 2 rentals or 8 hours of rental will be made per day.
Clubhouse Condition and Cleaning: Renter agrees to leave the premises in the same condition as existed at the time that possession commenced which includes but is not limited to returning Clubhouse furniture and fixtures to their location at the time of possession, the removal of all trash generated by the event, the cleaning of counter and tabletops, sweeping and mopping up any spills, etc. Renters further agree to complete and submit the Renter’s Report form during their rental time. For those events using a caterer, the caterer’s agreement is incorporated herein by reference.
Overstay: If the Renter, the Renter’s guests, and or related renter supplies, contractors, caterers, service providers, decorations, etc. fail to vacate the premises as specified in the contract, the renter will be required to pay $50.00 for each additional hour or part thereof and will forfeit their $50.00 security deposit.
Limitation on Liability: In no event shall OLPNA be obligated to the Renter for consequential or incidental damages, or damages of any sort or any amount.
Indemnity: Renter hereby indemnifies, defends, and holds harmless OLPNA, its president, officers, and members, from any and all loss, damage, claims, causes of actions, and demands arising out of or relating to the Renter’s use of the facilities, including but not limited to the service of food or alcoholic beverages (including underage drinking), by Renter, Renter’s guests, Renter’s caterers, contractors, or service providers (or employees of the same), or any invitees of Renter, Renter’s guests, or Renter’s contractors, including any acts of negligence by any person or entity. Renter agrees not to nail, tape, or screw anything to the floor or walls of Clubhouse. Renter assumes full responsibility and liability for any physical damage to facilities or equipment occurring during the rental period.
Age of Renters: All renters must be at least 21 years of age and able to show proof of age if requested. Groups with persons younger than 21 years of age must include responsible adult supervision as follows: for 1-5 minors, one adult; for 6-20 minors, two adults; and one additional adult for each additional multiple of 10 minors.
Cancellation: A renter who cancels a reservation within less than 48 hours from the rental date or does not occupy the clubhouse for the time period designated in this contract will forfeit the deposit. Reservations may be rescheduled at the discretion of the OLPNA board and only then in case of extreme weather, fire or other acts of nature. If OLPNA is responsible for a reservation cancellation, the reservation may be rescheduled for a different time and date, or a full refund given.

Please sign your name below to confirm you understand and accept of the terms listed above:

Signature*

As stated in the contract above, payment for this rental includes:

$50.00 per hour payment of the rental duration, and
a separate refundable $50 deposit that is returnable via PayPal,
up to 14 working days following your event.

Thus, the total amount of payment for the rental will include the initial $50 security deposit payment (made at the time of booking) and the remaining rental fee, due no later than 48 hours prior to the start of your event (all via PayPal).

Please sign your complete name in the blank below as acknowledgment of this information.

Please sign your complete name in the blank below as acknowledgment of the Security Deposit Requirements:

Signature*

Clubhouse Rental Rules

Oakwood Lincoln Park Neighborhood Association (OLPNA) is proud to make the clubhouse available to neighbors at an affordable price. To keep the rental fee low, renters must be especially conscientious. To provide a cleaning service between renters would double the rent! Be considerate of the next renters: please leave the clubhouse as clean as you found it and put furniture and other items back where you found them. OLPNA Board Members & Clubhouse Coordinator/Manager have the right to be present or visit the clubhouse during the rental. If during the visit the management finds any rule violations, the Board Member has the right to enforce the rules and/or end the event with a loss of the rental fee and refundable security fee to the renter.

Your Security Deposit is refundable based on the cleanliness of the Clubhouse and/ or any damage caused during your rental. If something happens, let us know. Reporting damage & issues will help us help you! The following is a list of possible charges, but is not exhaustive:

Tape or adhesive left on any surface= $50 + $5 each instance after the second piece.
Helium Balloons found in the ceiling= $50 + electrician costs if ceiling fans are damaged.
$10 per bag of trash not removed from the building.

USE OF BUILDING

Maximum Number of Persons Allowed in the Clubhouse: 60
Setup and break down of tables and chairs are the responsibility of the Renter.
Decorate ONLY the tables. Do not put decorations on the walls, fans, counters, windows, or light fixtures. The ceiling beams have 3 bronze hooks, per side, for you to hang non-heavy decorations.
Do NOT bring helium balloons into the Clubhouse.
Do NOT throw trash in fireplaces.
Please report any and all damage found or caused during your event. You can include them on the Renter's Report you will complete at the end of your event, or email pictures to Clubhouse@Oakwood-LincolnPark.org. We understand things happen-- reporting any issues helps us keep the space safe & clean for our community.

PARKING

All guests must park legally. Street parking up and down Shamrock Ave is available.
Parking availability is NOT guaranteed. Check with Christenberry Elementary School (594-8500) and the Christenberry Community Center (637-5991) to find out about other events that might limit parking.
An overflow parking lot is available on Shamrock Avenue past the playground area.

AFTER YOUR EVENT

Turn off the stove, unplug coffee makers, and remove all items from the refrigerator and freezer. Bagged Ice can be left in the freezer for future guests.
Turn off all lamps/ light switches. The Main Hall has 3 overhead security lights that are motion activated.
Put dirty dishes in the dishwasher and start it.
Place all garbage in trash bags and put trash bags in the dumpster in front of Christenberry Community Center (on Oglewood Avenue). DO NOT use the school dumpster in the adjacent parking lot. See Renter's Report (available at your event) for a diagram.
Replace trash bags in cans. Extras can be found in the can, or in the Equipment Closet.
Use only the supplies (garbage bags, toilet paper, paper towels, etc.) you need. Do not take any supplies with you —that’s stealing!
Cleaning supplies and tools are available in the Storage Closet, near the Emergency Exit.
Put furniture, chairs, tables, and other items back as they were when you arrived.
Return the thermostat to 64°F (for heat) and 76°F (for air conditioning) when you vacate the building.
Complete the Renter’s Report Form provided and put it in the red mailbox located inside the main entrance. Your security deposit will not be returned if this is not completed.

THE FOLLOWING ARE FORBIDDEN IN AND AROUND THE CLUBHOUSE.

Use of Tobacco or Smokeless Alternatives
The Presence or Consumption of Alcoholic Beverages
The Possession or Presence of Firearms

Any Alcohol or Tobacco Paraphernalia found will result in the forfeiture of your security deposit, at minimum.

Please sign your name below to confirm you understand and accept of the terms listed above:

Signature*

Booking Request Summary & Security Deposit

That's it for signatures! If you would like a printed copy of the agreement you just signed, Click Here. This will take you to an unsigned PDF copy of the document for your reference only.

Below you will find a summary of your booking request. A refundable $50 security deposit is required to complete your request.

2 Hour Rental - $150.00

3 Hour Rental - $200.00

4 Hour Rental - $250.00

5 Hour Rental - $300.00

6 Hour Rental - $350.00

7 Hour Rental - $400.00

All Day Rental - $450.00

Security Deposit*

Price:

Due Today: Refundable Security Deposit

We require a refundable security deposit to hold your reservation.

Payment Method*

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Card Number Expiration Date Security Code Cardholder Name

Oakwood Lincoln-Park Clubhouse Calendar

Contact Details

Event Details

Oakwood Lincoln Park Neighborhood Association Clubhouse Contract and Rules

Clubhouse Rental Rules

Booking Request Summary & Security Deposit